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Sections in Main Office

Record Section

 

Administration Section

 

Accounts Section

 

Disbursement Section

 

DRDO Cell

 

Fund Cell

 

Internal Audit Cell

 

Legal Cell

 

NPS Cell

 

O&M/Training/ISO Cell

 

Hindi Cell

 

 

Record Section

 

The record section is responsible for eliminating delay by prompt distribution of inward dak and prompt despatch of outward dak. It ensures efficient and up to date records management. It also contributes to the efficiency of the office by maintaining an up to date library. All communications through electronic media are also handled by record section centrally.

 

Administration Section

 

The role of administration section is to look after various aspects of personnel management of the PCDA (R&D) organisation and to provide healthy working condition to its officers and staff.  The activities being looked after are as under:

 

  1. General administration of the main office and its ten sub-offices.
  2. Establishment matters of the office and all its sub-offices.
  3. Recruitment of Group C staff through Staff Selection Commission, compassionate appointment etc.
  4. Postings and transfers as per guidelines issued by the CGDA from time to time.
  5. Maintenance of service documents in respect of officers and staff serving under PCDA(R&D).
  6. Coordinating section for furnishing information under Right to Information Act 2005.
  7. Annual Performance Appraisal Reports (APAR)  in respect of officers and staff.
  8. Conducting of Regional Office Council (ROC) meetings and dealing with all association related activities.
  9. Dealing with grievances and complaints.
  10. Delegation of financial powers to IDAS Officers.
  11. Preparation of adjudication reports for financial upgradations under ACP, confirmation and promotions upto Group ‘B’ level.
  12. Grant of special pay and special allowances to officers and staff of the organisation.
  13. Pay and Allowances and personal claims in respect of officers and staff borne on the strength of the PCDA (R&D)
  14. Preparation and forwarding of pension claims to PCDA (Pensions) Allahabad and verification of service for DAD personnel.

 

Accounts Section

 

The role of Accounts section is same as the accounts section in all other PCDAs/CDAs offices. The Account Section provides accounting and financial information to executive authorities for performance of their managerial functions. It also provides timely and accurate figures to the Government for preparation of financial accounts of the defence services. The activities being performed by the accounts section are as follows:

 

  1. Receipt and adjustment of Debit scrolls and Credit Scrolls from RBI and focal point branch of SBI.
  2. Raising of Defence Inter Departmental (DID) Schedules on other PCDAs/CDAs.
  3. Responding of Defence Inter Departmental (DID) Schedules raised by other PCDAs/CDAs.
  4. Receipt and adjustment of Military Receivable Orders (MROs)
  5. Rectification of fictitious accounting code heads operated by  sections and sub-offices under PCDA (R&D) organisation.
  6. Linking of paid cheques (returned by the Banks after payment) with Schedule-III (official record of cheques issued by the office).
  7. Maintenance of Debt Head Register.
  8. Accounting of resource generation activities of the DRDO.
  9. Preparation of the Annual Review of Balances in respect of the PCDA (R&D) organisation.
  10. Monitoring of review certificate for accounts compilation in respect of the PCDA (R&D) organisation.
  11. Monitoring and clearance of suspense heads of accounts.
  12. Rendition of foreign exchange and  expenditure report.

 

Disbursement Section

 

Disbursement Section is responsible for arranging prompt disbursement of payments on behalf of the Defence Services and the Defence Accounts Department in the allotted sphere, its activities include:

 

  1. To pay all passed bills received from other sections by Issue of cheques.
  2. Payments through electronic mode viz. ECS/NEFT
  3. Custody and accounting of cheque pads and cheque books.
  4. Authorization of DAD officers in the main office and in the sub offices to sign defence cheques
  5. Placement of cash assignment on treasuries and banks in favour of cash assignment holders authorized to make payments.

 

Store, Misc & Paytech Section

 

Store and Misc Section is responsible for providing accounting and payment cover to DRDO HQrs, and labs and establishments which are not covered by any of the sub offices under PCDA (R&D). Presently, the labs and establishments so covered are DIBER Haldwani, DRL Tezpur and Programme Office. The functions and responsibilities of the cell are as under:

 

  1. Audit, payment and accounting of local purchase bills, claims in connection with supplies and services procured by the said labs/establishments
  2. Authorization of Letter of Credit in (LC) respect of foreign procurements by DRDO HQrs/dependent
  3. Authorizing cash assignments to the labs/establishments wherever sanctioned and post audit and adjustment of cash assignment accounts.
  4. Audit and payment of bills pertaining to grant-in-aid sanctioned by DRDO to various academic institutes/universities etc.
  5. Audit and payment of pay and allowances and other personal claims in respect of  DRDO employees serving in the labs/establishments under audit jurisdiction.
  6. Verification of qualifying service and vetting of pension papers in respect of retirement/superannuation /death cases.
  7. NPS work and related task of DRDO employees under audit jurisdiction.
     

Fund Cell

 

Fund Cell is responsible for maintenance of General Provident Fund (GPF) accounts of all the DRDO personnel across the country.  It is also responsible for authorizing payments from GPF balances in certain cases.  Its activities are as under:

 

  1. Maintenance of fund records of DRDO and issue of CCO-9 (Annual Statement of Fund Accounts) to DRDO personnel
  2. Final withdrawal/ advances of GPF subscribers retiring  within two years
  3. Final settlement of General Provident Fund
  4. Allotment of GPF Account Number to subscribers     joining DRDO from other departments ( who joined service prior to 01.01.2004 )
  5. Nomination / Updation of nominees to receive GPF balances in the event of death of the subscriber
  6. Transfer of GPF assets in case of transfer in/out from/to other GPF maintaining controllers
  7. Attending to cases of  discrepancies in GPF details

 

Internal Audit (IA) Cell

 

IA cell is instrumental in improvement of financial administration of the DRDO units and formations under the audit jurisdiction of the PCDA(R&D).  It is responsible for keeping informed CGDA’s office and labs/establishments periodically about the state of financial management by rendering important reports viz. QAR, MFAI, AAC, IAR, and Appropriation Account etc.  To that end, the work dealt by IA section is as given below:

 

  1. Dealing with draft paras and test audit objections
  2. Examining the Government orders etc. with a view to provide clarification/decision to the sub-offices and units
  3. Examining Tender Purchase Committee (TPC) cases and Proprietary Article Certificate (PAC) cases – processing cases for concurrence in PAC cases and nomination of local CDA Representative to attend TPC meetings
  4. Providing audit report on loss statements
  5. Cases submitted by DRDO labs and establishments for allotment/ enhancement of imprest
  6. Approving Local Audit Programmes/Local Audit Completion Reports of the Local Audit Officers (LAOs)  under PCDA (R&D)
  7. Rendition of audit reports on counting of former service cases, time bar sanctions, pay fixation cases etc.
  8. Chalking out programme for super review of DRDO labs/establishments  by IDAS Officers

 

Legal Cell

 

The Legal Cell under PCDA (R&D) coordinates with concerned Sub Offices and sections and status is appraised to HQrs office. All the related reports and returns and correspondance are dealt with by this cell.

 

NPS Cell

 

For employees joining Government service after 01.01.2004, a new contributory pension scheme called the New Pension Scheme (NPS) has been introduced.  The employees are required to contribute mandatorily 10% of Basic Pay + Grade Pay + Dearness Allowance + NPA (if admissible) every month to a fund account (Tier I contribution).  Matching contribution is made by the Government.  NPS Section maintains the record of NPS subscribers being dealt by PCDA (R&D) in its capacity as Principal Accounts Office.  It is responsible for monitoring timely contribution to the fund by the subscribers.  Its main activities are as follows:

 

  1. Monitoring the cases of allotment of PRAN (Permanent Retirement Account No.) taken up by the Pay & Accounts Office (PAO) with the Central Record Keeping Agency (CRA) for new entrants.
  2. Monitoring timely upload  of NPS subscriptions by the PAO to NPSCAN
  3. Monitoring of timely remittances of subscription fund to the trustee bank
  4. Follow up with CRA in respect of non Individual Retirement Accounts (IRA) compliance cases
  5. Allotment and registration of new PAOs

 

O&M/Training/ISO Cell

 

O&M/Training/ISO Cell provides a range of management services to the PCDA (R&D) organization.

 

The various functions dealt by the cell are as follows:

 

  1. Carrying out of annual inspection of all the sections in main office and sub-offices.
  2. Convening annual sub offices conference
  3. To assess requirement of staff on scientific basis through method study and standard norms in the office as and when required and review the same from time to time.
  4. To ensure updating of work instructions of different section from time to time, if necessary.
  5. Preparation of course calendar at the beginning of the year for in house training and composite training courses.
  6. Holding of Controller Training Conference (CTC) on quarterly basis
  7. Nomination for training conducted at various RTCs  and other training institutes
  8. Updation of ISO documents i.e quality manuals, quality procedures & work instructions during the review of ISO certification.
  9. To prepare and conduct half yearly Internal quality audit of all sections in main office by an individual or a team of individuals not part of the groups/sections to be audited.
  10. Dealing with the Non-conformity reports (NCRs) raised by the quality auditors


Hindi Cell


Hindi Cell plays its role in implementation of Official Language Act, Rules, Official Language policy of Union of India and related orders in the organisation of PCDA (R&D).  This cell also plays its constructive role in achieving the targets fixed in the annual programme by Department of Official Language, Govt. of India. The activities being performed by the Hindi cell are as follows:-
 

  • To issue necessary guidelines for ensuring implementation of Official Language policy of Union of India, Official Language Act and Official Language rules in the offices of the organization.
  • To provide assistance in achieving the targets fixed by the Department of Official Language, Govt. of India in annual programme.
  • To obtain quarterly progress report for progressive use of Hindi at the end of every quarter from all the sections of main office and sub-offices and forwarding the same to Headquarters office after compiling.
  • To convene a meeting of Official Language Implementation Committee in every quarter and to issue necessary guidelines to ensure compliance of decision taken in the meeting.
  • To remit Annual Shield Report and Annual Assessment Report of official language to Headquarters office.
  • To conduct Hindi Workshops and Hindi Diwas.
  • To nominate the officials for Hindi typing & Hindi Stenography Course and Hindi Praveen, Prabodh and Pragya training courses conducted by Department of Official Language, Ministry of Home Affairs.
  • To translate the documents of specified nature as per Official Language Act/Rules.
  • To take required action for implementation of Hindi incentive schemes in main office and sub-offices.
  • To hold Official Language inspections in the sections of main offices and sub-offices.
  • To prepare inspection questionnaire during inspection of office by Hon’ble Parliamentary Committee on Official Language and to provide assistance for inspection.
  • To review Hindi reports and minutes of meetings, received from sub-offices and sections.
  • To motivate and encourage the officers and staff to work in Hindi